K3KEWBED

Resources

Glossary

Definitions of the capacity-planning vocabulary used across Kewbed and the broader industry. Each term has a short page with examples and links to related concepts.

A

  • Allocation: Assigning specific staff or generic resources to a project for a defined period and effort level.

B

  • Bench time: Available but unassigned time, the gap between capacity and allocation.
  • Billing rate: Hourly or daily rate at which a staff member's time is invoiced to a client.
  • Burn rate: Pace at which a project consumes its budgeted hours or dollars.

C

  • Capacity gap: Difference between needed and available staff capacity in a given trade and time period.
  • Capacity matrix: A 2-D view of available staff capacity by trade and time period.
  • Capacity planning: Forecasting and aligning available staff supply with project demand over a planning horizon.

D

  • Demand forecasting: Estimating future staffing demand from confirmed and tentative projects.
  • Department rollup: Aggregated view of capacity, demand or allocation summed up the resource hierarchy.

E

  • Executive horizon: Forward-looking view showing Allocated, Available, Needed, Gap per trade.
  • Executive view: High-level dashboard surface designed for studio heads and executive producers.

F

  • Fixed-fee project: Project sold for a single agreed price; profitability depends on staying inside budget.
  • FTE (Full-time equivalent): A standardized unit of work effort representing one full-time worker over a given period.

G

  • Generic resource: Placeholder for an unstaffed role, defined by trade or skill rather than a named individual.

I

  • Integration baseline: Initial dataset Kewbed pulls from existing PM tools to seed projects, people and allocations.

P

  • Parent organization: Top-level organization that owns one or more tenants in Kewbed's two-tier model.
  • Portfolio view: Consolidated read across multiple projects in flight.
  • Project margin: Revenue from a project minus staff time and direct expenses.

R

  • Resource hierarchy: Tree structure organizing staff by department, trade and individual for executive rollup.
  • Run rate: Extrapolation of current consumption or revenue forward over a longer period.

S

  • Scenario planning: Building multiple staffing models side by side to compare outcomes.
  • Soft booking: Tentative allocation that reserves capacity without committing the assignment.

T

  • Tenant organization: Child organization owned by a parent in Kewbed's two-tier multi-tenancy model.
  • Tentative project: Project in the pipeline but not yet confirmed, modeled to show staffing implications.
  • Time and materials: Contract where the client pays for actual time worked plus expenses.
  • Trade hierarchy: Kewbed's organization model: department, then trade, then individual.
  • Two-tier multi-tenancy: Account model where a parent organization owns one or more tenants with rollup access.

U

  • Utilization rate: Share of available capacity allocated to billable or productive work over a period.